E-mail

Creating an e-mail signature

In the professional version you can create multiple signatures. To edit them, goto:

Addressbook -> Administrate -> Templates.

Doubleclick on a template or create a new one to edit it.

Important! When you insert an image make sure you don't copy paste it from another template or web page. Always insert it through the insert image toolbar from the template editor. This way the image will be embedded into the HTML e-mail template and will automatically be sent along with your e-mail messages.

You can also share the template so other users can use it too.

Important! You can't use this feature together with the plain text signature at

E-mail -> Administration -> Accounts -> Double click account.

Either use the simple plain text signature here or the e-mail templates.

Create addresslists

Addresslists are useful for:

1. Sending newsletters
2. Categorize contacts because you can filter on theme too
3. Send an e-mail to this list

To create a list go to:

Addressbook -> Manage -> Addresslists

You can add contacts in that dialog or you can check multiple lists at the "Edit contact" dialog.

Sending newsletters / mailings

To send a newsletter go to:

Addressbook -> Send mailing

Select a template if you have created one and select the list to send the newsletter too. Now simply compose your e-mail like you would do with a normal e-mail and click at send. A background process will send the e-mails. It will send it slowly so it won't bring the server down. You can check the progress at:

Addressbook -> Manage -> Addresslist -> Doubleclick the list and click at Sent mailings

Note:You can also simply select the list from the addressbook at the e-mail composer. This is useful for small lists only.

Using a special SMTP server

If you want to use a different SMTP server to send all mailings you can set the following config variables:

$config['mailing_smtp_encryption']="ssl";//empty, ssl or tls
$config['mailing_smtp_server']="smtp.bulkmail.com";
$config['mailing_smtp_port']="25";
$config['mailing_smtp_username']="";
$config['mailing_smtp_password']="";

Sorting accounts

If you would like to sort the order of multiple accounts in the treeview, you can simply drag them around in the Settings->Accounts dialog.

Filter e-mails

It's possible to filter inbox folder. New messages can be checked on sender, recipient and subject and are automatically moved to another folder. To edit filters go to:

E-mail -> Settings -> Accounts -> Account -> Filters

Set Group-Office as your default e-mail client

When you click on an e-mail address in a program or web browser your e-mail client will launch to compose a new message. You can configure your system to launch Group-Office to compose e-mail messages when you click on an e-mail address.

Microsoft Windows

1. Click on Settings on the top right
2. Click on the E-mail tab
3. Click on "this register file"
4. From the download dialog choose "Run"
5. Confirm that you want to run it.
6. Windows should report now that the data was successfully entered into the register and Group-Office will be used as the default mail program.

Linux (Gnome)

1. Select "System"->"Preferences"-> "Standard applications" from the menu bar
2. At e-mail program select "Custom program"
3. Enter the command below

firefox http://<your URL to Group-Office>/modules/email/mailto.php?mail_to=%s