Addresslists and newsletters
Addresslists are useful for:
- Sending newsletters
- Categorize contacts because you can filter on them too
- Quickly select the members in this list in a regular e-mail
Creating an addresslist
To create a list go to:
Addressbook -> Administration -> Addresslists
Click on "Add" in that tab. Enter a name and click on "Apply" to save it.
Now you can add contacts in the addresslist dialog:
Or you can check multiple lists at the "Edit contact" dialog:
Filtering on addresslists
Once you created some addresslists a filter appears at the left in the addressbook. This is useful to quickly view the contents of a list:
To send a newsletter you must first create an address list and an e-mail template. After that go to:
Addressbook -> Newsletters
The Newsletter status screen will open:
To start a new mailing click "Send mailing":
Select an E-mail template if you have created one and select the list to send the newsletter too. Now simply compose your e-mail like you would do with a normal e-mail and click at send.
Datafields in the template will be replaced with data from the addressbook so you can created personalized e-mails.
A background process will send the e-mails. It will send it slowly so it won't bring the server down.
Note:You can also simply select the list from the addressbook at the e-mail composer. This is useful for small lists only.
Controlling the sending speed
By default Group-Office sends 30 messages per minute. If you want to change this number you can set it in the config.php file:
Document merging for sending paper letters
To create a merged document to send a letter by regular mail you need to make an export to CSV first and then use that as a datasource for OpenOffice.Org or Microsoft Word. When using LibreOffice, be sure you have installed LibreBase and follow these unofficial instructions for the Wizard.